4. PARENT MEMBERSHIP (See note 1)
The parent membership should be a minimum of six parents with a maximum of twenty parents of children attending the school.
5. OTHER ATTENDEES
The headteacher has both a right and a duty to attend in an advisory capacity, or to be represented at meetings of the Parent Council. The presumption is that the headteacher will normally attend. An open invitation is extended to the Parent Members of the Our Lady’s High School Parent Teachers Association (OLHS PTA) to attend Parent Council meetings.
6. PARENT COUNCIL SELECTION
Any parent of a child at the school can volunteer to be a member of the Parent Council. Ideally, parent members will represent the age and range of the school population. In the event that the number of volunteers exceeds the number of places set out in the Constitution, members will be selected by an election. Anyone not selected to be a member may be offered the opportunity to be part of any sub-group set up by the Parent Council.
The Parent Council will be selected for a maximum period of four years. At the end of this period, members may put themselves forward for re-selection if they wish. All parents of children at the school can take part in the selection by post. Parents will have a maximum of two weeks to select their representatives.
7. CO-OPTED MEMBERS OF THE PARENT COUNCIL
The Parent Council may co-opt members to assist it with carrying out its functions. These members can be made up of the following:
8. OFFICE BEARERS
The Chairperson, Vice-Chairperson, Secretary and Treasurer of the Council will be agreed by the Parent Council members on an annual basis (at the annual meeting of the Parent Forum).
The Parent Council will be chaired by a parent of a child attending Our Lady’s High School. The Vice-Chairperson will also be the parent of a child attending the school. If the child of the Chairperson ceases to be a pupil, the Vice-Chairperson will assume Office until a new Chairperson is agreed at the next meeting.
9. PARENT COUNCIL REPORTS AND ACCOUNTABILITIES
The Parent Council is accountable to the Parent Forum of Our Lady’s High School and as such will present it with a report detailing its activities at least once each year.
In the event of a request signed by 50 members of the Parent Forum to hold a special general meeting to discuss issues falling within the Council’s remit, the Parent Council shall arrange this. The Parent Council shall give all members of the Parent Forum at least two weeks notice of the meeting and, at the same time, circulate notice of the matter(s) to be discussed at the meeting.
10. THE ANNUAL GENERAL MEETING
The Annual General Meeting will be held as close to the end of the school year as in practically possible and should take place either in May or June depending on commitments during that period particular to that year. Notice of the meeting including date, time and place will be sent to all members of the Parents Forum at least two weeks in advance. The meeting will include:
11. MEETINGS AND TERMINATION OF MEMBERSHIP
The Parent Council will meet at least twice in every school term.
Meetings require the attendance of a minimum of three parent members to be quorate.
Should a vote be necessary to make a decision, each member at the meeting will have one vote. In the event of a tie, the Chairperson will have a casting vote.
If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council will be terminated if the majority of members agree. Termination of membership will be confirmed in writing to the member.
12. MINUTES OF MEETINGS
The Council will appoint a clerk to minute meetings and distribute copies to members. Minutes of meetings will be available to parents and staff members of Our Lady’s High School. They will be available from the Parent Council Secretary, the school office and will also be posted on the school website.
13. OPENNESS AND CONFIDENTIALITY OF MEETINGS
Meetings of the Parent Council shall be open to the public who may be invited to contribute. If the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis then only council members shall be in attendance.
The Parent Council will invite members of other groups of parents to attend its meetings and, with their agreement, will reciprocate.
14. TREASURER’S DUTIES AND MONEY MATTERS
The Treasurer will open a bank or building society account in the name of the Parent Council for all Parent Council funds. Withdrawals will require the signature of the Treasurer and one of two named members of the Parent Council.
The Treasurer will keep an accurate record of all income and expenditure and will provide a summary of this for each Pupil Council meeting and a full account for the Annual General Meeting. The Parent Council accounts will be audited by an auditor appointed at the previous Annual General Meeting.
The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council.
15. PARENT COUNCIL CESSATION
Where the Parent Council ceases to exist, any property or money it holds passes to the Education Authority which, so long as the school continues, shall use it for the benefit of the school.
Note 1 : Parent includes guardian and any person who is liable to maintain or has parental responsibilities (within the meaning of section 1 (3) of the Children (Scotland) Act 1995) in relation to, or has care of a child or a young person